Free tool
Round pricing calculator
Work out what to charge per drop or per visit so the round pays you properly. Set your hourly target, how quick each stop is and your running costs.
Your take-home target, before tax.
Fuel, van, insurance, phone, materials. Use the delivery cost calculator if you're not sure.
Covers quiet weeks, bad debts and price rises.
Suggested price
Charge per drop / visit
£6.78
Day's takings
£203.50
Hours on the road
6 h
| Your time per drop | £5.00 |
| Running costs per drop | £1.17 |
| Break-even price | £6.17 |
This is the price for your time and van, before VAT and before the cost of any goods you sell. Starting numbers are examples only.
Price from your time, not your competitor
On a round, the thing you're really selling is your time and your van. If a stop takes 12 minutes from the last one, you can do five an hour. If you want £25 an hour, each stop needs to bring in £5 for your time before any running costs.
That makes the speed of the round the biggest lever on your price. Customers close together on the same day mean more stops per hour — and you can charge less while earning more.
The formula
- Stops per hour = 60 ÷ minutes per stop.
- Your time per stop = hourly target ÷ stops per hour.
- Running costs per stop = daily costs ÷ stops per day.
- Suggested price = (time + costs) × (1 + margin).
Don't know your daily running costs? Work them out with the delivery cost calculator.
Pricing your round
How should I price a delivery or service round?
Start from what your time is worth per hour, divide by how many stops you get through in an hour (including driving between them), then add your running costs per stop and a margin. That's the least you should charge per drop or visit.
What should I put for minutes per stop?
Time a normal day: total hours on the road divided by the number of stops. That includes driving, parking, unloading and chatting at the door, which is what you actually spend.
Why add a margin?
Some weeks are quieter, some customers pay late or not at all, and costs go up. A margin of 10–20% gives you room; the right figure is your call.
Does this include the goods I sell?
No. If you deliver products (bread, veg, logs), this gives you the delivery part of the price. Add it to your product prices, or set it as a delivery charge or minimum order.
My price comes out higher than competitors. What now?
Look at stops per hour first — tighter rounds are the cheapest way to earn more. Group customers by area, plan the order of stops, and drop or reprice customers far off your route.
Run your rounds without the spreadsheet
Customers and standing orders in one place, today's run sheet and load list ready each morning, the best route on your driver's phone and invoices that go out on their own. Free for up to 5 customers.
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