Wholesale bakery
Wholesale bakery order management software for small bakeries
Your cafés and delis order much the same every week, then change it by text the night before. RoundSorted keeps the standing orders, takes the changes through a link, and turns tomorrow into a bake list and a delivery run.
Sound familiar?
Orders by WhatsApp at 10pm
'Can we have 6 more croissants tomorrow?' arrives after you've already worked out the dough. Or it arrives at 3am, when you're already shaping.
Working out the bake by hand
Adding up sourdough, seeded and focaccia across twenty cafés from a spreadsheet and a notebook every night, and hoping nobody's change got missed.
Delivering before they open
Every café wants bread before its doors open, and the run has to be in the right order to make that happen with one van.
Weekly invoicing from paper notes
Delivery notes in the van, credits for short drops, and a Sunday evening spent typing invoices for accounts that pay on different terms.
How RoundSorted helps
Standing orders by weekday
Café Rosa gets 8 sourdough on weekdays and 14 on Saturdays. Set it once. Holidays, extras and skipped days go on top as one-off changes.
Cafés change their own order
Each account gets a private link to change tomorrow's order up to your cut-off, for example 2pm the day before. No app, no login, and no late-night messages for you to copy into a sheet.
Bake list for tomorrow
One list of totals per product so you know exactly what to bake, plus a per-customer packing list for crates and bags.
Delivery run in driving order
Stops arranged in a sensible order using road times, with a Take me there button for each stop and access notes like 'back door, key safe' for the 6am drops.
Driver's phone view with photo proof
A photo of the crate at the door settles 'it never arrived' before it starts. Short or failed drops are recorded so the invoice is right.
Weekly or monthly invoices
Built from what was actually delivered, with per-customer prices and VAT where it applies. Customers pay your invoices by card online on Solo and Team, or by bank transfer. Free for up to 5 accounts.
A day with RoundSorted
At 2pm the cut-off passes. One café has added a dozen pains au chocolat through its link and another has skipped Monday for a staff holiday. You open the bake list: 64 sourdough, 120 croissants, 30 seeded. At 5am the crates are packed from the per-customer list, and your driver follows the run on their phone, leaving bread at the back doors and taking a photo at each. On Friday the week's invoices are ready to check and send.
Guides for wholesale bakery
How to plan a multi-drop delivery route (without wasting an hour a day)
A practical guide to planning multi-drop delivery routes: grouping drops, stop order, time windows, the Google Maps stop limit and getting back to the depot.
6 min read
Standing orders for wholesale customers: how to manage them without the chaos
How small wholesale suppliers can run standing orders: setting them up by weekday, handling one-off changes, cut-off times and getting customers to change their own orders.
5 min read
Running wholesale bakery deliveries: orders, bake lists and early-morning runs
A practical guide for small bakeries supplying cafés and shops: standing orders, cut-offs, turning orders into a bake list, delivering before opening and handling waste.
5 min read
How to price delivery rounds: cost per drop, minimum orders and delivery charges
Work out your real cost per drop, then set minimum orders, delivery charges and prices that make a small delivery or service round profitable. With worked examples.
5 min read
Getting paid on time: invoicing and payment for small delivery businesses
Invoice frequency, payment terms, Direct Debit vs card vs bank transfer, and your rights under UK late payment law: a practical guide for small delivery businesses.
5 min read
WhatsApp orders vs an ordering system: when to switch and how to do it
Taking orders by WhatsApp and phone works until it doesn't. How to tell when it's breaking, and how to move customers to a self-serve order link without upsetting anyone.
5 min read
Delivery van running costs in the UK: what to budget for
Running costs of a small business delivery van in the UK: fuel, insurance, vehicle tax, MOT, servicing, tyres and depreciation, and how to work out cost per mile.
5 min read
Best route planner apps for delivery drivers in the UK: an honest comparison
Google Maps, free route planners and paid routing apps like Spoke, OptimoRoute and Routific compared for small UK delivery rounds: what each type is good at and costs.
6 min read
Google Maps multiple stops limit: how many stops you can add and what to do about it
Google Maps lets you add up to nine stops including your destination. Here's what that means for delivery drivers, and practical workarounds for longer multi-drop runs.
5 min read
How to start a wholesale bakery business in the UK
Starting a wholesale bakery in the UK: registering as a food business 28 days before trading, hygiene and allergens, pricing for wholesale, finding customers and delivering.
5 min read
Proof of delivery for small businesses: photos, signatures and notes
How small UK delivery businesses can record proof of delivery with photos, signatures and notes, what to capture at each drop, and how good records help settle disputes.
5 min read
Reducing failed deliveries: practical fixes for small delivery rounds
Why deliveries fail on small rounds (no access, closed, wrong address, wrong order) and practical fixes: better customer notes, cut-offs, time windows and clear records.
5 min read
Delivery invoice template: what to include on a UK invoice
What a UK delivery invoice must include according to gov.uk, extra details for sole traders, limited companies and VAT invoices, plus per-drop, weekly and monthly invoicing.
5 min read
How many drops can a delivery driver do in a day?
How to work out a realistic number of drops per day for a small delivery round: time per stop, driving between stops, loading, breaks and driver hours rules.
5 min read
Customer ordering cut-off times: why and how to set them
How to set order cut-off times for wholesale and doorstep customers: choosing the right time, handling late changes and exceptions, and telling customers clearly.
5 min read
Questions people ask
Is this wholesale bakery software or a full production system?
It covers orders, the daily bake totals, deliveries and invoicing. It does not do recipe costing, dough scaling or allergen labelling. Many small bakeries keep those in their own sheets and use RoundSorted for the order-to-invoice side.
Can different cafés pay different prices?
Yes. Each product has a default price and you can set a customer's own price for any product. Invoices use the right price automatically.
What happens if a café changes its order after the cut-off?
Their link stops accepting changes after your cut-off time. You can still change it yourself from the admin, so a regular who asks nicely can still get their extra loaves.
We only have six wholesale accounts. Is it worth it?
The free plan covers up to 5 customers, which is enough to try it properly. Solo is £29 a month for unlimited customers on one van.
Can I still take orders by phone?
Of course. You can enter any change yourself. The link is there so customers who prefer to sort it themselves can, and you are not the middleman for every extra croissant.
Try RoundSorted for your runs
Your cafés and delis order much the same every week, then change it by text the night before. RoundSorted keeps the standing orders, takes the changes through a link, and turns tomorrow into a bake list and a delivery run.
No card needed for the Free plan.